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  CPS - Frequently Asked Questions


What's the difference between publishing and printing a conference publication?
Publishing a conference publication includes distributing the product as widely as possible to various technical, academic, and corporate libraries around the world and submitting the proceedings for professional indexing. The distribution of any conference publication beyond the meeting allows other computing professionals access to the work and authors to reference these papers in their own work. Printing of a conference proceedings only includes distribution for that event.

Who should be the conference's primary contact?
The primary contact will be responsible (person from the conference organizing team) for confirming the list of authors and papers, setting pages lengths and limits, confirming the Table of Contents (ToC), approving final papers, approving final print quantity and other similarly related conference organizational tasks.

Can I still publish if the conference isn't sponsored?
Yes. CPS publishes proceedings of conferences that are not sponsored by ACEEE and its Associate Networks. Non-sponsored conferences must comply with the following criteria:

  • At least one member of the organizing committee must be a member of ACEEE or Associate Networks.
  • Conference organizers must provide CPS with contact information for all chairs of the organizing committee.
  • One individual must be designated as the CPS Contact.
  • Conference organizers must disclose membership in organizations that sponsor or co-sponsor this conference.
  • Organizers must provide CPS with access to the conference website and marketing materials that refer to the ACEEE or Associate Networks.
  • The conference may display the CPS logo, but not the ACEEE or Associate Networks logos.
  • Conference papers must be peer reviewed, and organizers must submit a list of peer reviewers and details about the peer-review process, and basis for paper acceptance.
  • Conference registration must be open to the public.
  • Organizers must provide CPS with venue information (including contacts) and conference dates.
  • Conference submissions must assign copyright to ACEEE and organizers, authors, and others affiliated with the conference must comply with requirements of the ACEEE copyright form.
  • Conference organizers must respond within 72 hours of receipt to any requests by CPS staff for information, clarification, or verification.

In addition, CPS may cancel a publication agreement with a nonsponsored conference at any time prior to publication, due to:

  • Failure to comply with any of the above acceptance criteria.
  • Failure to take any requested corrective action within a designated period.
  • Failure to provide all materials necessary for publication in compliance with the agreed-upon production schedule.
  • Failure to maintain a professional relationship with CPS editor.

What's the difference between CPS Publishing Agreement and CPS Sponsorship Agreement?
The CPS Publishing Agreement applicable only if when the service of publication of conference proceedings and its review of selected papers is provided. If the conference organizer requires additional services (apart from proceedings publication) such as website maintenance, paper management, review of all the submitted papers and other guidance; then CPS Sponsorship Agreement have to be signed.

When should I return the signed CPS Agreement?
Return the signed Publication Agreement as early as possible, so CPS can reserve production resources. The deadline for returning the Publication Agreement is three weeks before the conference publication start date, which is typically about four months before your conference start date. CPS will attempt to accommodate late agreements if staff and production resources are available.

When should I make the payment for CPS Service?
Cost of CPS services can be broadly divided into three price factors (1) Service Cost; (2) Publication Cost; (3) Shipping Cost. Service Cost:- This is a service cost applied on the number of services rendered by the  conference organizer from the CPS (to be paid along with the CPS Agreement). Publication Cost: This is the actual online publication, ISBN, & indexing cost to Digital Library (to be paid after the conference registration ends). Shipping Cost: This cost is towards the order and delivery of the CD media and Print Media production and shipping Library (to be paid when the order for CD media or Print Media is placed).

Can I change the quantity and page counts in the CPS quote or publication agreement during production?
Conferences can change the quantity or page count up until one week prior to the press date. As long as the quantity or page count does not vary by more than 10 percent, the quoted price estimate will stand. If the numbers change by more than 10 percent, you can use CPS Online to request an updated quote at any time prior to the week before your press date. Keeping your CPS editor informed will help them prepare for the changes.

Will the CPS-published conference publication be indexed by professional indexing services?
All the Digital Library submits the conference proceedings to all major indexing services for possible inclusion and indexing.

Get a quote today itself to publish your conference proceedings us. Contact us for more details  admin @ theaceee.org


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